When you first begin to undertake a time management program it is beneficial to record your daily activities for no less than one week. One option for doing this is to keep a journal or notebook with you throughout the day, for the period during which you will be doing the recording.
Using both the front and back of a plain sheet of paper in your journal draw 12 rectangles, several inches wide. (You will have 6 on each side.) Each rectangle will represent an hour of time, in a typical 12 hour day. Label each rectangle with hour increments, such as 700 to 800 am for the first, 900 to 1000 am for the second, and so on. You will do this everyday for one week.
Each block is reserved for you to record the activities that you perform during that specific time period. An example of a block of time could be;
7:00 to 8:00 am, Monday- Showered. Brushed hair, teeth. Made and ate breakfast. Dressed for work. Applied Make-up. Balanced check book. Drove to the office.
Make notes as often as you can, and be specific in the details that you record.
At the end of the week look back through your journal and make note of any blocks of time that you could have made better use of. Some amount of fun and free time is important to your overall health and well-being, but if you notice that there are continuous blocks of time that are not being managed wisely, this is a good place to start to make some changes in your daily time management habits.
Time Management Tips For A Successful Life
The application of time management skills has tended, in the past, to be thought of as something that is for business life only. In reality, though, time management is something from which we can all benefit in our personal lives as well, and in the art of marrying our working lives with our home and social lives.
Those benefits show in a number of ways, including health, well being and satisfaction with our lives overall. Manage your time well, and you can feel in control of your life, rather than letting events control you. There is no single “method” of time management, either in business or personal life. However, there are various time management tips and techniques, practices and theories, which it is worth knowing about.
Acquiring time management skills is something we can set about doing in a methodical way. Really, we all practice time management whether we know it or not. It is more a matter of whether we do it well or badly. The following tips are for improving time management skills, building on those that you will naturally have. Even primitive man used time management, it was just a lot simpler in those days. Time had to be allocated for hunting, and that time had to be used to the fullest effect possible to survive.
Here are just a few time management tips:
1. Before learning any techniques to help you manage your time, have a clear idea of what you are setting out to achieve. Give yourself the opportunity to get your life in some sort of order so that you can both enjoy it to the full and succeed to the full. If you just apply time management to areas of your life that do not really matter to you, then you will not be progressing at a personal level.
2. Get your priorities clear in your mind, so that they are a natural part of you. This will need to become a habit to be very effective, and you will need to apply prioritizing over a number of time spans. Your long term success will probably depend on your being able to prioritize what you need to do to achieve that success. However, to use your time well on a particular day, you need to start the day with a clear idea of your priorities. that also applies to the week, the month and the year. Your priorities for the shorter period must always feed positively into the priorities in the next longer period, and so on, so that each time period is mapped out with priorities that lead to your ultimate success.
3. When assessing priorities, be ruthless with parts of your life that are not contributing to your longer term goals. Removing the areas of your life where you are wasting time, will free up more time for you to apply to reaching your goals.
4. Always be sure to build your health and enjoyment into any plans. Time for relaxation and exercise are critical to your long term achievements; always make time for proper meals, and keep to a healthy but enjoyable diet. Time management is not an exercise in being macho with your business life; it is an opportunity to build a balanced life for yourself and your family.
5. Once you have set your priorities for any period, write them down and refer to them from time to time, updating them if necessary. Should you appear to be failing, examine why, and reset and reinforce your goals and priorities. It is too easy to slip back into bad habits that inhibit your progress.
6. Be sure to keep a diary and use it to plan out each day, week, month. There are all sorts of electronic gizmos, online planners, software etc to act as aids to your time management. Personally, I think a good old fashioned diary is just as good, if not better. About 18 months ago I reverted to using a traditional diary to plan my working time. That forces me to get away from the computer, even for a few minutes, and think what my priorities are, and what I need to be reminded about.
If you can become better at time management, you will find your life more satisfying and less stressful, as well as being able to achieve greater things. For millions of people, life just sweeps them along in a torrent of activity, or inactivity, over which they have little or no control. That can be very stressful, unhealthy, inefficient, and demoralizing over the long term. There is nothing quite like controlling your own destiny to reduce stress and aid success.
Time Management Skills And Tips
Are you the type of person who feels that there are not enough hours in the day for you to complete all of your daily tasks and duties? This article gives free tips on how to manage your time in a more constructive and successful way.
Set a to do list
I am one of the people who would have answered the above question with a definite yes. I often used to feel under pressure and uptight, I worried that I did not have enough time to do what I wanted and needed to do.
I now set myself a to do list which helps me to plan my time better. I have a priority list, which is the tasks which are the most important for me to complete. I will concentrate on working through these jobs first and always try to ensure that they are completed before the day ends.
If I manage to work through all of these tasks, I then start on my second list. This is a list of other important tasks which need to be completed as soon as possible but which do not particularly have to be finished today.
I then have my final list which is work that needs to be completed, however there is no immediate rush to finish them.
If at the end of the day I have certain tasks left on any of the lists, they then are added to the lists of the following day. This is a simple formula which has worked for me and which helps me to sleep better at night.
Take a break
In the past when I used to struggle to work through my tasks, I would start to panic and would not allow myself a break. This I have come to realise is a big mistake. My brain and that of most people has a certain concentration span. If I just continue to work, the quality of this work will soon drop as my brain becomes tired and weary. It is as if it is punishing me for not rewarding it with a rest.
I now make sure that I have regular breaks and I will usually take an hour for lunch. This helps me to return to my tasks fresh and alert. My brain is also happier which helps me to think clearer and quicker.
Do not rush
I would always rush each task, eager to start on the next one. What I found was that this would lead me to making lots of silly errors. I would then have to go back and amend these mistakes which ultimately would cost me valuable time. I now work at a speed I am comfortable with. I still make errors which of course is part of life, however there are now far fewer of these.
Do not beat yourself up
I am my own worst critic. I would often go to bed and would be unable to sleep as I was thinking about all of my unfinished business. I would feel guilty and even ashamed of myself. The next morning after this lack of sleep, I would be tired, which would affect my ability to work well.
This of course was like a vicious circle, which was making things a whole lot worse. I now am attempting to be a lot easier on myself and realise that all I can do each day, is to try my best. If I am unable to complete a task or tasks that is fine, I will do it in the morning.
I hope the above advice helps you to plan your day more effectively and leads you to more positive and successful results.