The Reason Time Management Is Important

The Reason Time Management Is Important


Why Is Time Management So Important?

Time management is a common problem faced by most of us. Oftentimes, when you are swarmed with multiple tasks at once, it becomes extremely difficult to identify which ones you must complete first. Too often, people eat up what is supposed to be their free time to be able to accomplish all pending tasks in time.

It takes a considerate amount of skill in order to manage your time properly. If you are one of these people, you are usually able to control your time efficiently that you can even finish tasks ahead of time.

Why Is Time Management So Important

Probably the biggest benefit you can get from proper time management is that it improves the quality of your work. When you have ample time to work on a certain task, you will have enough time to determine any mistake and have enough time to correct or improve on it. When you are cramming, you do not have this luxury of revision and hence mostly settle for what you can accomplish under the allowed time frame.

To those who fail to manage their time well, most of them work under pressure or hours before the deadline. Hence, they do not get the chance to check the quality of their work.

These are just a few of the practical reasons why time management must be practiced by anyone who wants to become more effective in their field.

Time Management At Work

When it comes to your job, proper usage of your time is more particular. This is because you are paid for the hours of service you render to the firm. Hence, companies will try to ensure that each hour you spend at the office is utilized effectively for work. Despite of this, employees still seek out ways to have a break.

If time is not properly managed, employees could easily eat up more time for their breaks than what is actually spend on actual work. Hence, the company ends up requiring the employee to do overtime work just to finish a project. If the overtime rendered is reflected on your paycheck, then good for you. But if not, then you reap the unpleasant effects of poor time management.

In business, there is an overwhelming pressure of multi-tasking activities. Not only is there an overwhelming number but a variety of activities that one is faced with. The first thing that one should remember is that one has to be extremely methodical in handling these jobs or activities. The official planner on the table should be the principal guide for the particular day. While the previous day should be spent on specifying the activities and the probable time for that, in the day in question one should start following these activities in a planned manner, as far as possible.

What Should I Do?

If possible, one should prioritize one’s activities, which means the most important ones are attended and disposed of early, leaving some room for relaxed-thinking, which often is at the bottom of creative thoughts. One may also keep less important tasks for the time of the day when one is at his lowest in terms of productivity. At the planning stage, some prefer deliberate overplanning of activities with the expectation of achieving more, a technique which works at times.

In an age of faster communication, one cannot downplay the importance of managing emails, telephone calls and such methodically, with less concentration on ineffective exchanges of communication and more focus on the right things, both in written and verbal communication.

One should also be as tech-savvy as possible since communication and execution are being growingly taken over by high-tech gadgets as we progress more and more. That means faster performance of jobs at hand and more disposable time for more productive utilization thereof.

Last but not least, time management is largely dependent on efficient and effective networking with the right kind of people, leading to substantial savings of time.

The Essence Of Time Management

With the varying scenarios presented, it all comes down to one thing proper time management. It allows you to achieve more in less time as compared to doing things without following a suitable system.

By properly allocating your time, you will be able to finish your tasks much faster. Also, you are able to avoid overlapping tasks that tend to slow you down.

How is efficiency linked to proper time management? Listing your intended work for the day is more than just there for reminder. Instead, they also remind you in terms of importance and urgency. When you make a list, it is important that you also create a time table for each corresponding task. This way, you are compelled to follow them in the time frame that was indicated to increase efficiency.

Aside from becoming more efficient, you also become more responsible when you learn how to properly manage your time. You can not only set your priorities, but also provide equal time for both work and leisure. Being responsible with your time will work effectively whether in school or work.

Ten Tips For Proper Time Management

Clarify your goals and strategy. Be very clear about your aims and ambitions, both short and long term. Write them down. Once you know what you really want to achieve (and why) its easier to make decisions about what needs doing, and to plan accordingly.

Focus on your top priorities. You’ll be more productive and profitable if you identify and.focus on the areas most important to your business. Work on the fundamentals first. The Latin word fundamentum means foundation so take action, build strong foundations and the rest should follow.

Schedule time. Literally write an appointment in your work planner (you do have one of those, don’t you?) to set aside a realistic block of time for your priority actions. This reduces anxiety over not having enough time and keeps you focused.

Say no! Consider Jim Rohn’s suggestion. Learn how to say no. Don’t let your mouth overload your back. Always check your schedule before committing to anything new. Don’t allow others to divert you from your objectives.

Create supportive systems. This includes systems for filing, management information and communication.

Take a reality check. Will your current activity have a positive outcome, or are you doing it to avoid something else? Ask yourself will doing this take me towards my goal? As Peter F Drucker observed There is nothing so useless as doing efficiently that which should not be done at all.

Delegate! Its tempting to do something yourself when you think you can do it faster and better. But consider the long term delegation now will save time in the future, and if done appropriately can motivate your staff, boost their confidence and help them develop their skills.

Repeat your success. Remember the last time you went away on holiday, and how you got so much done in those few days before you left? What strategies and techniques did you employ that made you so effective and focused? Can you repeat them? Alternatively, imagine you are going away tomorrow and work through today accordingly.

Balance your life. Formally schedule personal activities too, so you make time for family, friends, your health and fun because having a balanced life reduces stress and increases energy levels. Time management is really about life management!

End the day. At the end of the working day, tidy your desk, make notes about what needs doing tomorrow and prioritize those tasks. You’ll worry less that evening and be prepared and focused the next morning.

A Final Thought.

Don’t say you don’t have enough time. You have exactly the same number of hours per day that were given to Steve Jobs, Elon Musk, Michelangelo, Stephen Hawking, Leonardo da Vinci, Thomas Jefferson and Albert Einstein.


Finding Joy in Daily Life And Routines

Finding Joy in Daily Life And Routines

Leadership, Personal Development

Finding Joy in Daily Life And Routines | John C Donahue

We go to work and perform the same routines. Then, we go home, eat dinner, help the kids with homework, and go to bed. This routine goes on day-after-day. Is it possible to find joy in such a routine as this?

It’s important to look at your life and see where you are. Compare yourself to other people in countries who don’t have it as good as you. Maybe you view your life as routine, but as long as you are in good health and you have your life necessities, you are ahead of the game.

If you have kids, be mindful of the fact that it won’t be long before they are out of the house, and on their own. Enjoy them while you have the chance. When they have their own kids, they may not be able to see you as often as you like.

If you are not happy with your routine, try to find ways to change it up. At work, start working with other groups in areas you are not familiar with. Offer to help out the group in some way. Take on extra work so that you are learning new skills or stepping up your routine. Of course, don’t take on so much that it overwhelms you. This won’t help you at all.

If you find that your routine is dull, try to add something different to it. For instance, if you shun going out with your team on Thursdays, ask if they don’t mind if you join them. You don’t even have to do this every week. If you do it once a month, it may suffice. It’s a good idea to participate with your team in these types of events, anyway.

Finding joy in your routine is about being grateful for what you have. Take a look at your current routine and ask if you are grateful for what is involved and the people involved. If you have to, list them on paper and write what you are grateful for in each case.

Make sure you take vacations offered by your company. Too many people will forego their vacations and this is not a good idea. Companies offer vacations for a reason. It helps you recharge and appreciate your work. Besides, it breaks up any monotony associated with a routine. When you get back to your routine, you can do so with a renewed sense of gratitude.

7 Effective Ways To Set Your Goals In Motion Today

7 Effective Ways To Set Your Goals In Motion Today

Leadership, Personal Development


Nothing can frustrate a child more than not sliding down a slide.  It’s a combination of  too much friction and not enough momentum that keeps them from sliding.  And sometimes, it was because I wouldn’t pick my feet up.  But a slide is supposed to let you slide.  When you don’t have enough momentum to start sliding, it’s a bad day at the playground.

Momentum is great when you have it and difficult to get. One way you can jump start your momentum is by instantly putting action to your plans.

Here’s 7 effective ways to set your goals in motion today

1. Stop seeking approval from people.

You don’t need anyone’s permission to fulfill your dream. Trust yourself and give yourself permission to succeed. Having support from people whose opinion you value is a wonderful thing but it should not be the criterion for whether you begin acting on fulfilling your goals or not

If you really desire to turn your idea into reality, constantly floating it around and seeking the approval of people will waste your time and kill your dream. What will happen to your idea if you don’t get the approval of those whose permission you so desperately need? Nothing!

2. Don’t wait for perfection.

Waiting for a time when everything is perfect and in place will cause you to lose your enthusiasm and abandon your goal. Conditions may never be as perfect as you desire. You may never have all the money, time, or knowledge you desire to begin working on your goals.

You must take risks, learn and improve as you go along and then watch as everything begins to fall in place. If you have to wait for the perfect time to begin working on your goals you will be waiting a long time!

3. Create time for the goal.

Many people have dreams, ideas or goals, which remain unfulfilled because they are too busy doing everything else but work on the goal! If you have a goal to accomplish, you must be ready to invest your time, and resources to ensure that it succeeds.

Making excuses about lacking the time to work on goals that are important to you is a procrastination tactic, which will kill your dream before it has a chance to see the light of day. There is always time to work on what we love and consider important. Create that time and see your dreams begin to unfold!

4. Decide once and for all!

The process of goal accomplishment, like most things in life begins with a decision. You decide what you want to achieve and then you plan how you intend to achieve it.

If accomplishing your goal is important to you, your inability to make crucial decisions about what you should do, how you should do it and when you should do it, will waste your time and choke your dream. Make up your mind and stop second-guessing yourself. When your mind is made up nothing can stop you from making progress with fulfilling your goals.

5. Be bold and take the initiative.

Be bold! You are the one in charge of turning your dreams to reality. You need to be proactive and actively involved in the process of working on your goals to ensure you achieve them.

Just because you have shared your ideas with others does not necessarily mean that you are no longer responsible for turning them to reality. Don’t sit around waiting for others to make suggestions and guide your idea to reality. Don’t leave your dream entirely in the hands of others. Nobody cares about your dream like you do.

6. Invest in your dream.

No idea is self-funding. Don’t be deceived into thinking that people will invest or finance your idea just because it is brilliant. If you are lucky, someone may invest in it, but if you are not, you will have to invest your time, energy and finances towards activities that will fortify and fulfill your dream.

You may have to invest in the acquisition of knowledge or expertise that will help you achieve your goals. It would be a good idea to keep some money stashed away to finance your goal.

7. Do one thing at a time.

Commit yourself only to projects and activities which are connected to your main goal. Whatever you do should directly or indirectly add up to a move toward your main goal. Failure to do this will confuse, overwhelm, sidetrack, and drain your energy.

To get started on achieving your goals, you need to plan for it and make it a priority. If you keep crowding and cluttering your life with what does not matter, you many never, ever accomplish your goals.

Remember that you can’t do all things, but you can do one thing!

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The REAL Cost To Watching So Much TV

The REAL Cost To Watching So Much TV

Leadership, Personal Development, Relationships


Do you ever stop to think about what you LOSE by watching so much TV?  I mean the actual costs to you and your family?

The #1 reason people have for not doing what they want to do is time. The same of refrain: “There just aren’t enough hours in the day.” And yet these same people manage to veg out in front of the TV (the average person now watches 4.5 hours of TV a day). And those were 2006 numbers!

According to the March 2014 “Cross-Platform Report” released by the Nielsen media ratings company, here’s the average weekly usage for ascending age groups:

  • 2-11: 24 hours, 16 minutes
  • 12-17: 20 hours, 41 minutes
  • 18-24: 22 hours, 27 minutes
  • 25-34: 27 hours, 36 minutes
  • 35-49: 33 hours, 40 minutes
  • 50-64: 43 hours, 56 minutes
  • 65-plus: 50 hours, 34 minutes

And that’s just wasted time.

How Dumping TV Allowed Me to Quit My Job, Create an Online Business and Fund My Retirement Account” by Jeffery Strain gives the actual financial costs of watching TV:

“It’s amazing the amount you can accomplish when you find an extra 3,285 hours to work on something you enjoy doing rather than vegging in front of the TV. Those hours helped us create a small network of websites and blogs which allowed both of us to quit our jobs and work on them full time a couple of years ago…

To put it into perspective, if you watch an average of 31.5 hours of TV each week (which the average person in the US does) and you value your time at minimum wage of $5.85 an hour, you are spending nearly $800 a month ($798.53) to watch TV. That comes to nearly $10,000 ($9582.30) a year.

I would imagine that most people reading this value their time well above minimum wage, so the cost is likely several times that number. When you look at it from that perspective, watching TV is an extremely expensive and financial draining habit to have.”

But that isn’t the worst part.  We are wasting away time that we could be investing in our children.

The Bureau of Labor Statistics from 2014 from the American Time Use Survey.From 2010 to 2014 revealed that parents had deliberate conversations with their children for, on average, only 3 minutes a day, and they read to their kids for 2.4 minutes per day (about one picture book’s worth).

I’m not arguing that everyone should give up TV completely. What I am arguing is that we should all greatly reduce the amount we watch so that we only watch programs that we believe are worth more than other things we could be doing during that time.

I hope that this provides you a wake up call to what you may be missing out on.  I love TV and there are a numbers of shows that I genuinely love, but I don’t love them more than my family, my business, and success.