Time management is a common problem faced by most of us. Oftentimes, when you are swarmed with multiple tasks at once, it becomes extremely difficult to identify which ones you must complete first. Too often, people eat up what is supposed to be their free time to be able to accomplish all pending tasks in time.
It takes a considerate amount of skill in order to manage your time properly. If you are one of these people, you are usually able to control your time efficiently that you can even finish tasks ahead of time.
Why Is Time Management So Important
Probably the biggest benefit you can get from proper time management is that it improves the quality of your work. When you have ample time to work on a certain task, you will have enough time to determine any mistake and have enough time to correct or improve on it. When you are cramming, you do not have this luxury of revision and hence mostly settle for what you can accomplish under the allowed time frame.
To those who fail to manage their time well, most of them work under pressure or hours before the deadline. Hence, they do not get the chance to check the quality of their work.
These are just a few of the practical reasons why time management must be practiced by anyone who wants to become more effective in their field.
Time Management At Work
When it comes to your job, proper usage of your time is more particular. This is because you are paid for the hours of service you render to the firm. Hence, companies will try to ensure that each hour you spend at the office is utilized effectively for work. Despite of this, employees still seek out ways to have a break.
If time is not properly managed, employees could easily eat up more time for their breaks than what is actually spend on actual work. Hence, the company ends up requiring the employee to do overtime work just to finish a project. If the overtime rendered is reflected on your paycheck, then good for you. But if not, then you reap the unpleasant effects of poor time management.
In business, there is an overwhelming pressure of multi-tasking activities. Not only is there an overwhelming number but a variety of activities that one is faced with. The first thing that one should remember is that one has to be extremely methodical in handling these jobs or activities. The official planner on the table should be the principal guide for the particular day. While the previous day should be spent on specifying the activities and the probable time for that, in the day in question one should start following these activities in a planned manner, as far as possible.
What Should I Do?
If possible, one should prioritize one’s activities, which means the most important ones are attended and disposed of early, leaving some room for relaxed-thinking, which often is at the bottom of creative thoughts. One may also keep less important tasks for the time of the day when one is at his lowest in terms of productivity. At the planning stage, some prefer deliberate overplanning of activities with the expectation of achieving more, a technique which works at times.
In an age of faster communication, one cannot downplay the importance of managing emails, telephone calls and such methodically, with less concentration on ineffective exchanges of communication and more focus on the right things, both in written and verbal communication.
One should also be as tech-savvy as possible since communication and execution are being growingly taken over by high-tech gadgets as we progress more and more. That means faster performance of jobs at hand and more disposable time for more productive utilization thereof.
Last but not least, time management is largely dependent on efficient and effective networking with the right kind of people, leading to substantial savings of time.
The Essence Of Time Management
With the varying scenarios presented, it all comes down to one thing proper time management. It allows you to achieve more in less time as compared to doing things without following a suitable system.
By properly allocating your time, you will be able to finish your tasks much faster. Also, you are able to avoid overlapping tasks that tend to slow you down.
How is efficiency linked to proper time management? Listing your intended work for the day is more than just there for reminder. Instead, they also remind you in terms of importance and urgency. When you make a list, it is important that you also create a time table for each corresponding task. This way, you are compelled to follow them in the time frame that was indicated to increase efficiency.
Aside from becoming more efficient, you also become more responsible when you learn how to properly manage your time. You can not only set your priorities, but also provide equal time for both work and leisure. Being responsible with your time will work effectively whether in school or work.
Ten Tips For Proper Time Management
Clarify your goals and strategy. Be very clear about your aims and ambitions, both short and long term. Write them down. Once you know what you really want to achieve (and why) its easier to make decisions about what needs doing, and to plan accordingly.
Focus on your top priorities. You’ll be more productive and profitable if you identify and.focus on the areas most important to your business. Work on the fundamentals first. The Latin word fundamentum means foundation so take action, build strong foundations and the rest should follow.
Schedule time. Literally write an appointment in your work planner (you do have one of those, don’t you?) to set aside a realistic block of time for your priority actions. This reduces anxiety over not having enough time and keeps you focused.
Say no! Consider Jim Rohn’s suggestion. Learn how to say no. Don’t let your mouth overload your back. Always check your schedule before committing to anything new. Don’t allow others to divert you from your objectives.
Create supportive systems. This includes systems for filing, management information and communication.
Take a reality check. Will your current activity have a positive outcome, or are you doing it to avoid something else? Ask yourself will doing this take me towards my goal? As Peter F Drucker observed There is nothing so useless as doing efficiently that which should not be done at all.
Delegate! Its tempting to do something yourself when you think you can do it faster and better. But consider the long term delegation now will save time in the future, and if done appropriately can motivate your staff, boost their confidence and help them develop their skills.
Repeat your success. Remember the last time you went away on holiday, and how you got so much done in those few days before you left? What strategies and techniques did you employ that made you so effective and focused? Can you repeat them? Alternatively, imagine you are going away tomorrow and work through today accordingly.
Balance your life. Formally schedule personal activities too, so you make time for family, friends, your health and fun because having a balanced life reduces stress and increases energy levels. Time management is really about life management!
End the day. At the end of the working day, tidy your desk, make notes about what needs doing tomorrow and prioritize those tasks. You’ll worry less that evening and be prepared and focused the next morning.
A Final Thought.
Don’t say you don’t have enough time. You have exactly the same number of hours per day that were given to Steve Jobs, Elon Musk, Michelangelo, Stephen Hawking, Leonardo da Vinci, Thomas Jefferson and Albert Einstein.